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Worker or Work Item Closure Requirements:

Closure refers to finalizing or ending a worker's engagement or completing a work item in SAP Fieldglass.

Mandatory Details for Closure:

Defined Reason:The system requires a predefined reason code for tracking and auditing purposes.

Closure Date:A specific end date must be provided to indicate when the worker or work item engagement terminates.

Non-Mandatory Details:

Supervisory Approval:While approvals may be part of workflow setups, they are not a mandatory step for closure.

Specific Comments:Comments are optional and depend on organizational policy.

References:SAP Fieldglass Workflow Management – Worker Closure Requirements

Default Scheduling Limits:

SAP Fieldglass allows a maximum of 25 scheduled reports per company by default.

Increasing the Limit:

To increase this limit, a request must be made to theSAP Fieldglass Support Teamvia a support ticket.

This ensures the system's performance is not impacted and the requested change aligns with SAP's best practices.

Non-Applicable Options:

Configuration changes (via the Dashboard, Upload Connector, or Admin Menu) do not provide the functionality to adjust report scheduling limits.

References:SAP Fieldglass Support Documentation – Report Configuration

Attaching Excel Templates to Reports:

Microsoft Excel templates provide enhanced formatting and functionality for SAP Fieldglass reports.

Valid Use Cases:

B. Multiple Worksheets and Pivot Tables:Templates allow users to organize data across multiple tabs and create pivot tables.

C. Charts and Formulas:Users can add custom charts or formulas not available in standard reports.

E. Formatting:Templates offer flexibility for creating visually appealing and well-organized outputs.

Non-Applicable Options:

A. Maxed Out Scheduled Reports:Attaching templates does not circumvent scheduling limits.

D. Permission Restrictions:Templates are not used to bypass permission-related issues for receiving reports.

References:SAP Fieldglass Reporting – Attaching Excel Templates

Task Codes Overview:

Task Codesare used to define specific tasks or activities for which a worker can record time.

These are critical for timesheet submissions as they provide context for the hours worked.

Importance:

Without at least one Task Code, a worker cannot associate their time entries to a specific task, which prevents them from submitting time for approval.

Task Codes also ensure accurate billing and payment processes.

Configuration:

Administrators assign Task Codes during the worker's onboarding process in theWorker Profile > Task Assignmentssection.

References:SAP Fieldglass Timesheet Management – Task Code Configuration

Alerts and Escalations Overview:

These configurations are part ofThresholds, which monitor and manage predefined limits or conditions in the system.

Examples of Thresholds:

Alerts notify users when certain limits are reached (e.g., budget limits or tenure thresholds).

Escalations trigger follow-up actions or notifications if thresholds are exceeded without resolution.

Non-Applicable Options:

B. Home Page Announcements:These are static messages displayed on the home page, not tied to conditions.

C. Distribution List:Used for defining recipient groups, not for alerts or escalations.

D. Contextual Help:Provides guidance within the system, unrelated to alerts or thresholds.

References:SAP Fieldglass Threshold Configuration – Alerts and Escalations

Worker Registration Methods

B. Auto-registration: Certain SAP Fieldglass configurations allow for the automatic registration of workers.

C. Supplier registration: Suppliers often register workers on behalf of their organization, ensuring all necessary details are entered correctly.

E. System-generated email: Workers receive an email with a registration link, guiding them through the onboarding process.

Excluded Options

A. Worker contacting SAP Fieldglass Help Desk: This is not a standard registration method.

D. Worker registers in the SAP Fieldglass Storefront: This feature is not used for worker registration in Fieldglass.

Reference

Consult SAP Fieldglass documentation: "Worker Registration Processes and Onboarding."

Invoice Adjustment Group Overview:

In SAP Fieldglass, anInvoice Adjustment Groupensures that invoices include the appropriate tax and location information based on predefined rules.

These groups are configured to manage taxation and location-specific adjustments automatically during the invoice generation process.

Purpose:

Simplifies invoice compliance by ensuring taxes and other adjustments align with local and organizational requirements.

Configuration:

Administrators configure adjustment groups underAdmin > Invoicing > Invoice Adjustment Groupsto reflect taxation policies and locations.

References:SAP Fieldglass Invoicing Guide – Invoice Adjustment Configuration

Definition of Approval Group

Approval Groups consist of users assigned to review and approve specific Work Items (e.g., job postings, time sheets).

Notifications are sent to these users whenever their action is required.

Excluded Options

B. Document defining approval levels: This describes approval policies, not the group itself.

C. Supplier approval of Time Sheets: Suppliers are not part of buyer-side Approval Groups.

D. Approving multiple objects simultaneously: Approval Groups handle individual transactions as per their workflows.

Reference

SAP Fieldglass documentation: "Understanding Approval Groups and Workflow Assignments."

Discount Method and MSP Fee:

TheDiscount Methodcalculates the Managed Service Provider (MSP) fee by applying a discount directly to theBuyer Bill Rate(the rate billed to the buyer).

Impact on Fees:

The buyer pays a reduced rate (discounted amount) because the MSP fee is deducted. This ensures accurate billing while reflecting the fee adjustments.

Non-Applicable Options:

The fee is not subtracted from the Pay Rate or Supplier Bill Rate, as these are not directly tied to the Discount Method for calculating MSP fees.

References:SAP Fieldglass Billing – MSP Fee Calculation Methods

Consolidated Report Overview:

A Consolidated Report allows users to combine multiple individual reports into a single file for ease of review and analysis.

This functionality is commonly used for related reports that share overlapping data.

Maximum Reports:

The system permits a maximum of6 individual reportsto be included in a Consolidated Report.

This ensures efficient processing and prevents system performance issues.

References:SAP Fieldglass Reporting – Consolidated Reports