Pass the SAP Certified Associate C_TS4FI_2023 Questions and answers with ExamsMirror

Residual Item Becomes a New Receivable: When you post an incoming payment with a residual item, the remaining balance that is not covered by the payment is treated as a new receivable. This means a new open item is created in the customer’s account representing the unpaid amount.

Original Document and Payment are Cleared: The original invoice and the payment are cleared in the accounting system. This involves matching the payment against the original invoice, thereby updating the status of the original invoice to cleared and creating a new open item for the residual amount.

References

Detailed procedures on how these processes are managed within SAP can be found in SAP training materials and configuration documents. Specifically, the handling of residual items and the clearing process are elaborated in SAP FICO modules documentation​​​​.

In SAP S/4HANA, the Intercompany Matching and Reconciliation tool is used to identify, match, and reconcile intercompany transactions across different company codes or legal entities within a corporate group. The results of the matching process are stored in a specific table designed for this purpose. Let’s analyze each option to determine the correct answer.

Explanation of Each Option:

D. In an application specific table (ICADOCM)

Correct : The matching results from the Intercompany Matching and Reconciliation tool are stored in the ICADOCM table. This table is specifically designed to hold the results of intercompany reconciliation, including matched and unmatched transactions, discrepancies, and reconciliation statuses. It serves as the primary source for reviewing and analyzing the outcomes of the matching process.

Reference : According to SAP documentation, the ICADOCM table is the designated location for storing intercompany matching results in SAP S/4HANA.

A. In the Consolidation Journal table (ACDOCU)

Incorrect : The ACDOCU table is used for consolidation-related data, such as adjustments and eliminations during the consolidation process. It is not related to intercompany matching and reconciliation, which focuses on reconciling intercompany transactions at the transactional level.

Reference : ACDOCU is part of the consolidation functionality and does not store intercompany matching results.

B. In the Universal Journal table (ACDOCA)

Incorrect : The ACDOCA table is the Universal Journal, which stores all financial and controlling transactions in SAP S/4HANA. While intercompany transactions are recorded in ACDOCA, the matching results from the Intercompany Matching and Reconciliation tool are not stored here. Instead, they are stored in the ICADOCM table.

Reference : ACDOCA contains transactional data but does not include reconciliation-specific information like matching results.

C. In the Accounting Document Segment table (BSEG)

Incorrect : The BSEG table was used in older SAP systems (e.g., SAP ECC) to store line-item details of financial documents. In SAP S/4HANA, this table has been replaced by the Universal Journal (ACDOCA). Even in older systems, BSEG did not store intercompany matching results, as it only contained transactional data.

Reference : BSEG is obsolete in SAP S/4HANA and does not play a role in intercompany reconciliation.

Key References to SAP S/4HANA Documentation:

SAP S/4HANA Finance for Intercompany Reconciliation : Explains the functionality of the Intercompany Matching and Reconciliation tool and where the results are stored.

SAP Help Portal - Intercompany Matching and Reconciliation : Provides detailed guidance on the ICADOCM table and its role in storing matching results.

Universal Journal (ACDOCA) : Highlights that ACDOCA stores transactional data but not reconciliation-specific information.

Consolidation Journal (ACDOCU) : Describes the use of ACDOCU for consolidation adjustments, not intercompany reconciliation.

The 3-way match is a standard procurement process in SAP S/4HANA that ensures accuracy and compliance by matching three key documents: the purchase order (PO) , the goods receipt (GR) , and the invoice receipt (IR) . This process verifies that the quantities, prices, and terms agreed upon in the purchase order are consistent with the goods received and the invoice received. Let’s analyze each option to determine the correct answer.

Explanation of Each Option:

D. The goods receipt needs to be created in reference to the purchase order.

Correct : In the 3-way match process, the goods receipt (GR) must be created in reference to the purchase order (PO) . This ensures that the goods received match the quantities and descriptions specified in the purchase order. The GR serves as a logistical document that updates inventory and generates a financial document for accruals.

Reference : According to SAP documentation, the goods receipt is a critical step in the 3-way match process, as it provides the basis for verifying the physical receipt of goods against the PO.

A. The invoice needs to be created in reference to the goods receipt.

Incorrect : While the invoice receipt (IR) can reference the goods receipt, it is not mandatory. The invoice is typically created in reference to the purchase order , not directly to the goods receipt. The 3-way match compares the invoice against both the purchase order and the goods receipt to ensure consistency.

Reference : SAP allows flexibility in referencing documents during invoice creation, but the primary reference is usually the purchase order.

B. The purchase order needs to be created in reference to a purchase request.

Incorrect : While purchase orders (POs) can be created based on purchase requests, this is not part of the 3-way match process. The 3-way match focuses on matching the PO, goods receipt, and invoice receipt, regardless of whether the PO was created from a purchase request.

Reference : Purchase requests are part of the procurement workflow but are not directly involved in the 3-way match.

C. The 3 logistical steps each generate financial documents.

Incorrect : Not all three logistical steps (purchase order, goods receipt, and invoice receipt) generate financial documents. Only the goods receipt and invoice receipt generate financial postings. The purchase order itself does not generate a financial document; it serves as a commitment document.

Reference : SAP documentation confirms that only the goods receipt (for accruals) and invoice receipt (for liabilities) impact the financial ledger.

Key References to SAP Documentation:

SAP S/4HANA Procurement Processes : Explains the 3-way match process and its role in ensuring accuracy in procurement transactions.

SAP Help Portal - Goods Receipt and Invoice Verification : Provides detailed guidance on how goods receipts and invoice receipts are matched against purchase orders.

Three-Way Match in SAP S/4HANA : Highlights the importance of referencing the purchase order during goods receipt and invoice verification.

Financial Impact of Procurement Documents : Describes how goods receipts and invoice receipts generate financial postings, while purchase orders do not.

SAP Intercompany Matching and Reconciliation (ICMR) is a tool designed to help organizations identify, match, and reconcile intercompany transactions across different company codes or legal entities. It ensures that intercompany balances and transactions are consistent and accurate, which is critical for financial reporting and consolidation. Let’s analyze each option to determine the correct answers.

Explanation of Each Option:

C. To highlight and solve intercompany data discrepancy triggering a workflow

Correct : One of the primary purposes of ICMR is to identify discrepancies in intercompany transactions and balances. When discrepancies are detected, ICMR can trigger workflows to notify relevant stakeholders (e.g., accountants or controllers) so they can investigate and resolve the issues. This ensures that intercompany data is reconciled accurately and efficiently.

Reference : According to SAP documentation, ICMR provides tools to highlight mismatches and discrepancies in intercompany transactions, along with workflow capabilities to facilitate resolution.

D. To generate automatic elimination of intercompany AR/AP balances

Correct : ICMR supports the automatic elimination of intercompany accounts receivable (AR) and accounts payable (AP) balances during the reconciliation process. By matching AR and AP balances between entities, ICMR ensures that these balances are eliminated in consolidated financial statements, reducing manual effort and improving accuracy.

Reference : SAP documentation highlights that ICMR automates the elimination of intercompany AR/AP balances as part of the reconciliation process, ensuring compliance with consolidation requirements.

A. To generate automatic posting to correct intercompany discrepancy

Incorrect : While ICMR identifies discrepancies and facilitates their resolution, it does not automatically generate postings to correct these discrepancies. Instead, it provides tools to highlight mismatches and allows users to manually adjust or post corrections as needed. Automatic postings are typically handled by other functionalities in SAP S/4HANA, such as journal entries or consolidation adjustments.

Reference : ICMR focuses on reconciliation and discrepancy resolution but does not automate corrective postings.

B. To trigger elimination of intercompany revenues & costs based on rules configured

Incorrect : The elimination of intercompany revenues and costs is typically handled during the consolidation process , not by ICMR. Tools like SAP Group Reporting or Consolidation Cockpit are used to configure and execute elimination rules for intercompany revenues, costs, and profits. ICMR focuses on reconciling AR/AP balances and transactional data, not consolidation eliminations.

Reference : Elimination of intercompany revenues and costs is part of the consolidation functionality, not the scope of ICMR.

Key References to SAP S/4HANA Documentation:

SAP S/4HANA Finance for Intercompany Reconciliation : Explains the purpose and functionality of ICMR in identifying and resolving intercompany discrepancies.

SAP Help Portal - Intercompany Matching and Reconciliation : Provides detailed guidance on how ICMR highlights discrepancies and automates AR/AP eliminations.

Consolidation Process in SAP S/4HANA : Describes how intercompany eliminations for revenues, costs, and profits are handled during consolidation.

Workflow Integration in ICMR : Highlights how workflows are triggered to resolve intercompany discrepancies.

When assigning newly created company codes to the same controlling area in SAP S/4HANA, it is essential to ensure that certain settings are consistent across all company codes. The required common settings include:

Fiscal year variant: The fiscal year variant defines the financial periods and special periods used for accounting. Having a common fiscal year variant ensures that all company codes within the same controlling area follow the same financial period structure, facilitating consolidated financial reporting and management.

Operating chart of accounts: The operating chart of accounts is the primary list of accounts used for financial accounting. It must be uniform across all company codes in the same controlling area to ensure consistent financial data recording and reporting, enabling accurate internal and external financial analysis.

These settings ensure that financial data is harmonized across the company codes, supporting integrated financial management and reporting.

References

[25:27†Procedimiento Creacion nuevos elementos (Cta,PosLiq,Cege,Fondo,Recurrencia)v2 (1).docx]

[27:3†MEGA_Manual-de-usuario_Business-Partner_v0.pdf]

Comprehensive Detailed Explanation with all SAP S/4HANA Cloud References

In SAP S/4HANA, the legacy data transfer process in Asset Accounting is used to migrate asset-related data from legacy systems into SAP. Transaction AS91 specifically supports the posting of takeover values for assets during the legacy data transfer process. Let’s analyze each option to determine the correct answer.

Explanation of Each Option:

D. Posting of take over values

Correct : Transaction AS91 is designed to post the takeover values of assets during the legacy data transfer. These takeover values represent the initial acquisition and production costs (APC), accumulated depreciation, and other financial information for assets as of a specific key date (e.g., the go-live date). This ensures that the asset balances from the legacy system are accurately transferred to SAP.

Reference : According to SAP documentation, AS91 is used to post takeover values for assets during the legacy data transfer process, ensuring continuity in financial reporting.

A. Setting the company code status for legacy data transfer

Incorrect : Setting the company code status for legacy data transfer is typically done using transaction OAYR or similar configuration steps, not via AS91. AS91 focuses on posting takeover values, not configuring the company code status.

Reference : The company code status for legacy data transfer is part of the preparation phase and is managed separately from the actual posting of takeover values.

B. Creation of master data

Incorrect : While asset master data must be created before posting takeover values, this is typically done using transactions like AS01 or through batch uploads. AS91 does not create asset master data; it only posts the financial values for existing assets.

Reference : Master data creation is a prerequisite for AS91 but is not performed within the transaction itself.

C. Posting the summary write off in G/L

Incorrect : Posting a summary write-off in the General Ledger (G/L) is unrelated to the legacy data transfer process in Asset Accounting. AS91 focuses on transferring asset-specific financial data, not writing off balances in the G/L.

Reference : Summary write-offs are typically handled in Financial Accounting (FI) or Controlling (CO) processes, not during asset legacy data transfer.

Key References to SAP S/4HANA Documentation:

SAP S/4HANA Finance for Asset Accounting (FI-AA) : Explains the legacy data transfer process and the role of transaction AS91 in posting takeover values.

SAP Help Portal - Legacy Data Transfer in FI-AA : Provides detailed guidance on using AS91 for posting takeover values during the migration process.

Asset Accounting Migration Cockpit : Describes the end-to-end process for migrating asset data, including the use of AS91 for financial postings.

Integration of FI-AA and FI-GL : Highlights how takeover values are posted to ensure accurate integration between Asset Accounting and General Ledger.

Comprehensive Detailed Explanation with all SAP S/4HANA Cloud References

In SAP S/4HANA, alternative accounts are used to map G/L accounts from an operational chart of accounts to an alternative chart of accounts. This mapping is essential when multiple charts of accounts are used (e.g., for group reporting or consolidation purposes). If you encounter an error while assigning an alternative account to a G/L account, it is likely due to one of the reasons outlined below. Let’s analyze each option to determine the correct answer.

Explanation of Each Option:

D. The alternative account is already assigned to another G/L account for the company code.

Correct : In SAP S/4HANA, each alternative account can only be assigned to one G/L account per company code . If the alternative account is already mapped to another G/L account in the same company code, the system will generate an error when you attempt to assign it again. This ensures that there is a unique and unambiguous mapping between operational and alternative accounts.

Reference : According to SAP documentation, alternative accounts must have a one-to-one relationship with G/L accounts within a company code to avoid conflicts during reporting and consolidation.

A. You have not assigned the alternative chart of accounts to your operational chart of accounts.

Incorrect : While assigning the alternative chart of accounts to the operational chart of accounts is a prerequisite for using alternative accounts, this configuration issue would prevent the entire functionality from being available, not just cause an error during assignment. If this were the issue, you would not even reach the step of assigning an alternative account.

Reference : The assignment of the alternative chart of accounts to the operational chart of accounts is a global configuration step and does not directly cause errors during individual account assignments.

B. The alternative account has not been created for the company code.

Incorrect : Alternative accounts are defined at the chart of accounts level, not the company code level. If the alternative account does not exist in the alternative chart of accounts, the system would not allow you to select it in the first place. This issue would prevent the alternative account from appearing as an option, rather than causing an error during assignment.

Reference : Alternative accounts are shared across company codes that use the same alternative chart of accounts, so their creation is independent of individual company codes.

C. You have not assigned the alternative chart of accounts to your company.

Incorrect : Assigning the alternative chart of accounts to the company is a configuration step that enables the use of alternative accounts. However, this issue would prevent the functionality from being available entirely, not cause an error during the assignment process. If this were the issue, you would not be able to proceed to the step of assigning alternative accounts.

Reference : The assignment of the alternative chart of accounts to the company is a prerequisite for using alternative accounts but does not directly cause errors during individual account assignments.

Key References to SAP S/4HANA Documentation:

SAP S/4HANA Finance for Chart of Accounts Configuration : Explains the relationship between operational and alternative charts of accounts and the requirements for alternative account assignments.

SAP Help Portal - Alternative Accounts : Provides detailed guidance on the rules and restrictions for assigning alternative accounts to G/L accounts.

Chart of Accounts Integration : Highlights the importance of unique mappings between operational and alternative accounts for accurate reporting.

Company Code Configuration : Describes how alternative accounts are shared across company codes and the need for unique assignments.

In SAP S/4HANA, the posting period variant is used to control which posting periods are open for specific account types or accounts. It ensures that financial postings are made within authorized periods and helps maintain data integrity. The posting period variant can restrict postings at different levels, including reconciliation accounts for customers and suppliers. Let’s analyze each option to determine the correct answers.

Explanation of Each Option:

A. Customer reconciliation account

Correct : The posting period variant can restrict postings at the level of customer reconciliation accounts . These accounts are used to manage receivables from customers, and the posting period variant ensures that postings to these accounts are only allowed during authorized periods. This helps prevent unauthorized or late postings to customer accounts.

Reference : According to SAP documentation, the posting period variant controls access to customer reconciliation accounts by defining which periods are open for posting.

D. Supplier account

Correct : Similarly, the posting period variant can restrict postings at the level of supplier accounts (or supplier reconciliation accounts). These accounts are used to manage payables to vendors, and the posting period variant ensures that postings to these accounts are only allowed during authorized periods. This helps maintain control over vendor-related transactions.

Reference : SAP documentation confirms that the posting period variant applies to supplier accounts to restrict postings based on the defined periods.

B. Fixed asset number

Incorrect : The posting period variant does not restrict postings at the level of individual fixed asset numbers . Instead, fixed asset postings are controlled through depreciation areas, asset classes, and other configurations in Asset Accounting (FI-AA). The posting period variant focuses on account types (e.g., G/L accounts, customer accounts, supplier accounts) rather than individual assets.

Reference : Fixed asset postings are managed separately in Asset Accounting and are not directly controlled by the posting period variant.

C. G/L account

Incorrect : While the posting period variant controls postings for G/L accounts , it does so at the account type level (e.g., all G/L accounts of a specific type) rather than at the individual G/L account level. For example, the posting period variant defines open periods for all G/L accounts of type "Assets," "Liabilities," or "Expenses," but not for specific individual G/L accounts.

Reference : The posting period variant applies to account types, not individual G/L accounts.

Key References to SAP S/4HANA Documentation:

SAP S/4HANA Finance for Posting Period Variant : Explains how the posting period variant controls postings for specific account types, including customer and supplier accounts.

SAP Help Portal - Posting Period Variant Configuration : Provides detailed guidance on configuring posting period variants and their impact on account types.

Reconciliation Accounts in SAP S/4HANA : Highlights the role of customer and supplier reconciliation accounts in financial accounting and how they are controlled by posting period variants.

Asset Accounting Configuration : Describes how fixed asset postings are managed independently of the posting period variant.

Account Group Definition:

The account group in SAP S/4HANA determines the number range for the G/L accounts. It controls which number ranges are assigned to which accounts and defines the intervals for these ranges. This is why, if you encounter an error stating that the account number is not in the accepted range, you need to adjust the account group settings.

Customizing Account Group:

To extend or modify the number range for G/L accounts, you need to customize the account group. This can be done using the transaction code OBD4. In this transaction, you can define new intervals or extend existing ones to ensure the desired account numbers fall within the acceptable range.

Steps to Customize Account Group:

Navigate to Transaction Code OBD4 or use the following path: SPRO -> SAP Reference IMG -> Financial Accounting -> General Ledger Accounting -> G/L Accounts -> Preparations -> Define Account Group -> Execute.

In the new window, select or create a new account group.

Define the number range by specifying the "From Account" and "To Account" fields.

Save the changes to apply the new number range.

In SAP S/4HANA, the reason code in Accounts Receivable (AR) is a powerful tool used to provide additional information about specific transactions, such as payments, residual items, or disputes. It allows for better control and customization of processes related to receivables management. Let’s analyze each option to determine the correct answers.

Explanation of Each Option:

A. The type of payment notice sent to a customer

Correct : The reason code can influence the type of payment notice sent to a customer. For example, it can determine whether a dunning notice, payment reminder, or other communication is triggered based on the reason for the transaction (e.g., partial payment, dispute). This ensures that the appropriate action is taken based on the context of the transaction.

Reference : According to SAP documentation, reason codes are used to categorize transactions and trigger specific actions, including the generation of payment notices.

B. The account where a residual item is posted

Correct : The reason code can control the account where a residual item is posted during partial payments or write-offs. For example, if a customer makes a partial payment and leaves a residual amount, the reason code determines whether the residual amount is posted to a specific G/L account (e.g., a clearing account or a disputed items account). This ensures proper accounting treatment for residual items.

Reference : SAP documentation confirms that reason codes are used to define the posting behavior for residual items, ensuring accurate financial reporting.

C. The document type of the payment

Incorrect : The document type of the payment is determined by the payment process configuration, not by the reason code. While reason codes provide additional information about the transaction, they do not directly influence the document type assigned to the payment.

Reference : Document types are configured separately in the payment program and are independent of reason codes.

D. The special G/L indicator for the down payment

Incorrect : The special G/L indicator for down payments is defined during the configuration of special G/L transactions, not through reason codes. Reason codes are not used to assign or control special G/L indicators, which are specific to down payments, guarantees, or other special transactions.

Reference : Special G/L indicators are configured independently and are unrelated to reason codes.

E. The exclusion of disputed residual items from credit limit checks

Correct : The reason code can be used to exclude disputed residual items from credit limit checks . For example, if a residual item is marked as disputed using a specific reason code, it can be excluded from credit exposure calculations. This prevents disputed amounts from negatively impacting the customer's creditworthiness.

Reference : SAP documentation highlights that reason codes can be used to flag disputed items and exclude them from credit management processes, ensuring fair credit evaluations.

Key References to SAP Documentation:

SAP S/4HANA Finance for Accounts Receivable : Explains the role of reason codes in managing receivables, including their impact on payment notices, residual items, and credit management.

SAP Help Portal - Reason Codes in AR : Provides detailed guidance on configuring and using reason codes in Accounts Receivable processes.

Credit Management in SAP S/4HANA : Describes how reason codes can exclude disputed items from credit limit checks.

Residual Item Posting : Highlights the use of reason codes to control the posting of residual items to specific accounts.