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CIPS
CIPS Level 6 Professional Diploma in Procurement and Supply
L6M7
Commercial Data Management Questions and Answers

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Questions # 11:

Mo works in the finance department of Bubble Bear Ltd and is responsible for paying invoices to suppliers. He is conscious that the data he receives may include errors, omissions, and duplications. He wants to use IT to check the integrity of the data, as manual tests are time-consuming.

What action should Mo take?

Options:

Run a script

Reconcile the data

Complete an audit

Categorize the errors

Answer

Explanation

Mo should run a script, which is an automated process that checks for errors such as duplicates, missing values, and anomalies in the data. This significantly speeds up data validation compared to manual checking.

Questions # 12:

What is the benefit of an organisation using blockchain in data management?

Options:

It is organisation-specific

It allows data to be changed easily

Data is stored centrally

Data cannot be modified

Answer

Explanation

Blockchain ensures data integrity by preventing modifications. If changes are needed, new blocks are added instead of altering existing ones. This enhances transparency and security, as blockchain is decentralized and not vulnerable to a single point of failure. (P.189)

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Questions # 13:

The use of data to predict future demand and adjust prices accordingly is known as what?

Options:

Dynamic pricing

Data mining

Price skimming

Data-enabled services

Answer

Explanation

Dynamic pricing adjusts prices based on real-time data, such as airline ticket prices fluctuating based on demand. (P.98)

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Questions # 14:

What are the three size characteristics of 'Big Data'? Select THREE.

Options:

Volume

Variety

Veracity

Velocity

Verity

Answer

A, B, D

Explanation

The Three Vs of Big Data are:

Volume = Large size

Variety = Different data types (text, images, etc.)

Velocity = The speed at which data is generated

Questions # 15:

Which of the following is a UK-specific law that deals with the rights of data, particularly data that is shared and gathered online?

Options:

GDPR

Data Protection Act 2018

The Privacy Act 2000

Information Act 2002

Answer

Explanation

The Data Protection Act 2018 is the UK-specific law that governs data protection and incorporates GDPR into UK legislation. GDPR itself is an EU regulation but is included in UK law under this act.

Questions # 16:

BI (Business Intelligence) can be used in the Procurement and Supply function to display which of the following data? Select ALL that apply

Options:

What % of invoices have been paid on time

How much money has been spent with Supplier X since 2015

How many staff have achieved MCIPS

Why supplier Y was awarded the new contract for packaging

How much money has been saved by introducing e-procurement tools since 2017

Answer

A, B, C, E

Explanation

BI tools display quantitative data (numbers and figures). Option D is incorrect because it is qualitative and subjective. (P.39)

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Questions # 17:

Data integrity refers to which two characteristics of data?

Options:

Size and scope

Speed and availability

Accuracy and completeness

Security and access

Answer

Explanation

Data integrity ensures data is accurate and complete. While security is important, it is a separate topic. (P.67)

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Questions # 18:

Bob is the CEO of Big Leaf Company and has a lot of sensitive data on his phone. The IT department has advised Bob he should increase his security measures to protect unwanted people accessing his phone, which he often leaves on his desk when he goes to Board Meetings. Which of the following would be most useful to Bob?

Options:

CCTV in his office

Multi-factor authentication

Biometrics

Firewall

Answer

Explanation

Multi-factor authentication would be the most useful to protect a mobile phone. Multi-factor authentication uses three things: something you know (password), something you have (a secret code or token), and something you are (biometric scan). This is more secure than biometrics alone. CCTV does not prevent someone from accessing Bob’s phone. A firewall is better suited for an IT system or intranet. P.187

Domain: 3.2

Questions # 19:

Joe is a Supply Chain Manager at Crunchy Lettuce Incorporated and is responsible for multiple sets of data on aspects of the business, including suppliers, customers, and manufacturing processes. Joe is aware that the integrity of his data is extremely important as, without accurate data, he is unable to plan effectively for future orders and deliveries.

Which of the following are ways in which data integrity can be affected? Select THREE.

Options:

Commission

Omission

Manipulation

Corruption

Corrosion

Answer

A, B, C

Explanation

Commission: Data is mistakenly created, such as duplicate records.

Omission: Data is accidentally deleted or not recorded.

Manipulation: Data is changed incorrectly, such as an extra zero added to a value.

Corruption is not included because it refers to data being unreadable or damaged rather than integrity being affected by an internal process. Corrosion refers to metal deterioration and is unrelated to data.

Questions # 20:

Ramesh is Head of Procurement at Wiggle Waggle Ltd. He is using a tool for predictive modeling and statistical analysis to inform upon future strategic business decisions. Which of the following is he using?

Options:

Analytics

Big Data

Black Box

Answer

Explanation

Analytics predicts future trends using data. BI (Business Intelligence) focuses on past and present data but does not predict. Big Data is just large datasets, and Black Box refers to decision-making without transparency.

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